| The Actions to be Under-taken by the Partnership in 2010/11 are as follows: Facilitation of Quarterly Partnership Meetings Production and Circulation of Newsletter The Tyne Tunnel Concession Management (TT2) for the New Tyne Crossing has asked the Partnership to sit on a bi monthly meeting organised for the Strategic Partnering forum. Occasionally we have been requested to send out a news flash advising new routing information relating to works being carried out in the area of the Tyne Tunnel, on behalf of TT2, South Tyneside Council and North Tyneside Council – these will be accommodated within the proposed budget. Website Maintenance and Review and Development The website will be updated quarterly to include meeting minutes, newsletter, news updates, reports and information on progress of tasks such as mapping. The website will also be reviewed periodically to ensure the contact details remain up to date. The website will be developed to include two non-UK languages in relevant sections, this is especially important to encourage foreign drivers to use the TIPs. It is important to note that not all the information on the site will be translated. Development and Update of Individual Destination Maps We propose to enhance the suite of individual destination maps to include a further 5 maps (making 25 in total). Consultation will take place with the local authorities to ascertain which locations would be the most appropriate to map. These could include as a start:
In Year 5 a considerable amount of effort and resource has been put into disseminating the maps to the organisations included in the detail of the maps. We therefore propose to mail out a hard copy of the respective maps to all of the companies based at the 5 locations for which the destination maps have been produced. The maps will be distributed with a covering letter, explaining the purpose of the Partnership and the individual maps. Freight on Rail research and Multi-modal site/map updates, multi modal terminals will be shown where applicable to maintain a focus on facilitating sustainable transport methods. Development of Interactive Maps
The interactive maps will include the detail relevant to the location including bollards, delivery time restrictions and advised route to the company location. Maintain, Monitor and Improve Truck information Points (TIP) The most popular pages viewed are Traffic Information and the Lorry Parking. We propose to review the information available on the TIP and focus on the pages that are most popular. Freight Exchange Programme Monitoring The task will include the resource to produce a report of the findings. This will be followed with a press release to launch the Freight Exchange page on the website. We propose to add a page on Freight Exchanges to the website to include the available suppliers and a short summary on the conclusions of the report. Task 8 – National Freight Mapping We also propose that the Partnership develop further links with other Authorities to progress the idea of a National Freight Map. To help achieve this agreement will need to be reached by interested local authorities on how to proceed with a standard of digitised mapping. A large amount of the resource will be used to gauge the interest from the remaining local authorities yet to buy into the idea and arranging a forum in which to discuss this issue further. In Year 5 a small number of authorities have expressed an interest; Year 6 is designed to develop these actions further. Task 9 – Promoting the Partnership The Partnership will maintain links with the North East Chamber of Commerce to promote the work undertaken. The annual leaflet will be translated into two of the most common languages found through the port study. The leaflet will be distributed through the existing circulation list of the partners but additionally through the CIVITAS CATAILIST partners. The Tyne and Wear Promotional DVD is to be upgraded to include the two most common languages. The media system to be adopted for this is to use subtitles. Baker Media who initially produced the DVD are aware of the progress required and have formulated some indicative costs. Two award applications will be submitted to organisations relating to the work of the Partnership. We would also seek to engage with other local authorities, particularly neighbouring authorities in the North East to spread best practice. Scottish hauliers deliver to the Tyne and Wear areas on a regular basis. The Partnership is to engage the Scottish Border authorities to share best practice and to promote the existence of the Tyne and Wear website and resources. European Freight Conference It is proposed In Year 6 to organise a European Freight Conference. The delegates will be invited from the other authorities, other organisations, road and rail operators, councillors, MP’s and CIVITAS partners. A European transport dignitary will be invited to give the keynote speech opening the conference. Partner members will be invited to give a talk on their knowledge and sharing best practice in urban goods Transport Port Study The aim of the study is to identify the most common nationalities of those coming into the region to enable targeted translation of the website, DVD and annual leaflets. This study will also potentially provide information to help further efforts of others in this area. The study will take place over a two week period, one week in each port to ensure a fair assessment of the mix of nationalities. As part the study we will also attempt to ascertain and measure the level of empty running back to place of origin to assess potential usage levels of pan- European freight exchanges. Site Visits
These visits will facilitate increased sharing of information including best practice. Emphasis will be placed on raising awareness and understanding of the issues concerning both UK and other European freight partnerships and freight hauliers. The outcome would be a better and shared understanding of issues particularly relating to pan-European freight traffic with the view to identifying potential solutions and next steps. Freight on Rail research Signage Study We also propose to carry out a further study in the North Tyneside Council area to advise the freight traffic to take the most appropriate route. Discussions with the authority officers in Year 5 have identified further work that they feel would enhance the current agreed signage design scheme. The proposed signage design scheme would benefit the area advising traffic to follow an appropriate route from all directions outside the area into the Silverlink. Sign Design Regional Freight Map Update The instructions on how to use the map will be translated into two of the most common languages recommended from the study. Highways’ Restrictions and Abnormal Loads We need to be aware that a small amount of review should take place and that at this present time it will be the responsibility of the Newcastle City Council IT department to update any information on the map to maintain its accuracy. Any amendments to the prohibitions will be sent centrally to the IT department for updating. These updates of the prohibition will be recorded on the database. It is assumed that there will be minimal manipulation of data but does require a small budget. Lorry Parking In order to relieve administrative burden from the LTP team (especially with regard to the LTP3) it is proposed that AECOM manages all aspects of the TTR contract (including invoicing and payment). TTR in essence will act as subcontractor for AECOM. It will be the aim of the scheme to engage with transport operators and present them (freight operators initially) with the opportunity to receive some form of recognition for showcasing and detailing their current fleet’s efficiency, fuel saving devices and fuel saving methods implemented, and for their environmental performance and attitude. The Scheme will also provide further recognition for those who commit to future fuel saving measures. The scheme will be free and will also provide guidance and best practice advice to those participating. It is expected that this recognition will act as an incentive for operators to implement further efficiency measures and will also encourage those operators that currently do nothing to commit to future interventions. An associated benefit of the task will be the capture of detailed information on operators in the area and also the provision of best practice ideas. It is also hoped that benefits from this scheme will be both tangible and quantifiable to help further promote the success of the partnership. The majority of the task proposed for year 6 will be to develop this initial concept together with the mechanics of the scheme, whilst developing an understanding of the common pitfalls and risks associated with a scheme of this nature. Once agreed we will oversee and manage a Pilot of the scheme with a select few operators. Task 20 – Knowledge network and best practice sharing forum Bearing this in mind it is proposed for Year 6 that a knowledge network and best practice sharing forum is created for the Tyne and Wear website. Advice can be provided to operators and local authorities alike and best practice could be shared amongst all website users. Before gaining access to the free forum to post questions or advice (on the forum) the users will be required to register and provide some simple company details and accept the terms and conditions of the site so that the website can be monitored and contact details used for marketing purposes from time to time. The forum will need to moderated on a daily basis to ensure content is appropriate. The cost of this has been included in the budget for this task. As well as promoting best practice and providing useful information regarding sustainable transport methods, the forum will provide more company details for the Tyne and Wear partnership to use and the forum will also provide a fertile environment for ideas for the future direction of the partnership. Relationships between web site users could also be developed which in turn could provide further relevance to the freight exchange trial and also provide a forum in which members of the fleet recognition scheme could contact one another for advice and tips. Task 21 – Alternative fuel refuelling points Study and Map The map will be a stand-alone application that will accessible directly on the website. The alternative fuels showcased will be:
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